Tammy, you will have a blast! Great advice above. Couple of things that stick out to me.
1. Take DIN/Yoke Adapters if needed. I would find out in advance what type tank valves are available. I would take the adapters (or yoke regs) if all of the shop's tanks are not DIN.
2. In Mx, I use a 7/5 WS which now is more like a 3/2
and it has been more than enough (especially with a hood) for 2 dives a day some up to 1:45. To compare to Florida - I occasionally use the 7/5 and am OK for 1:15 or so. I am considerably warmer in Mx. If you think you can get by with the 5mil, leave 7 at home. which will save you some space and hassle. Maybe some of your regular buddies an help you with this. FYI, last February, Nohoch and Taj Mahal were 77 degrees.
3. You mentioned some issues with double 80s. If using double 80s in Mx and you can practice your weighting with a set(and your wetsuit) in a pool before you go, I would recommend doing so. It will be that much less to worry about and to straighten out while in Mx. FWIW, I dive SM with a Nomad that has 2#s on each shoulder. In MX, I use the Nomad but I add a 3# weight to each tank for a total of 10#s. As a starting point, maybe you can subtract the weight of your BP from 10. One of my buddies used double 80s for a while and it seems like he used 5 pounds betweeen his tanks and BP. He also dove wet at the time. If you have any soft weights, maybe you could do the same.
4. I would consider a basic repair kit for the team - various o-rings, maybe four replacement hoses, basic tools, etc. Coordinate this with your 4 buddies. Last year, three of us made a couple of dives and we each had a PG o-ring/hose failure at the same time while gearing up. Chances of that are slim but fortunately, we had extra o-rings and a hose. With 5 divers, you may want to take one extra reg just in case(which would have extra hoses and PG).
5. A thorough inspection of all gear before going.
6. FWIW,I carry on my regs, lights/batteries, computers, and primary mask. These items I want to have in the event my checked luggage is delayed.